In-District Event Request

In-District Event Request
 Contact Informatlion
1.
Contact's Name and building*
 
2.
email and phone*
 
3.*
 Event Name
 Event Date
 Event start time
 Event location
 Approximate length of event
 
4.
If there is a rehearsal, fill out appropriate information. Otherwise, leave everything here blank. Please note you have one week maximum for rehearsals, and other events will take precedence over rehearsals. In addition, if you choose to rehearse during the school day, neither the auditorium director nor the stage crew will be available.
 Rehearsal Date(s)
 Rehearsal(s) start time
 Rehearsal location
 Approximate length of rehearsal(s)
 
 Event information
5.
*
 
6.
Balcony will be open*
Yes  No
 
7.
*
 
 Stage Set Up
8.
*
No
yes, raised, only at beginning
yes, raised at beginning, lowered at end 
yes, scissored open at beginning
yes, scissored open at beginning, scissored closed at end
yes, multiple times/styles, please contact
 
9.
*
Back black (30' of stage depth)
Back sky blue (can show lighting on this)
Midstage black (15' of stage depth,normally used with projection screen)
Front black (10' of stage depth, will hide projection screen)
Other, or multiple. Please contact.
 
10.
*
podium 
acoustic shell 
 
platform risers (up to 12) 
 
tables (6 or 8 ft)
Please write how many of each item you need from the list above (ex: tables - 3, chairs - 8).
 
11.
Anything else on stage that is not listed. Please include number of that item.
 
 Audio-visual needs
12.
We will need guest wifi access for the event.*
 
13.
*
 
14.
*
 
15.
*
screen 
projector 
 
Mac
I have a PC I will be bringing
I have a Mac I will be bringing
My presentation will have sound
Other, please specify
16.
During my presentation/performance I will want...
House lights out during the presentation
Partial house lights out during the presentation
House lights on during the presentation
There will be a mix of house lights on and off, explanation below, or type in "please contact.".
 
17.
*
Disco ball
Fog
Strobe lighting
No special effects
 
 Areas outside auditorium
18.
Time you will need custodians to have school open (list times for each day if multiple days). If the school will already be open, skip this question.
 
19.
*
0
please specify number here
 
20.
*
 
 Finally...
21.
*

 
22.
Please type anything else you feel you need to include as information here. If your event has multiple parts to it, it is assumed you will have a script or program ready for the technical director. THIS MUST BE EMAILED TO HIM AT LEAST 48 hrs prior to the event/rehearsal so he can contact you with any questions. Failure to do so may result in unexpected snags and there is no guarantee your program will turn out exactly as you would like.


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