PAC Event Request Form

Contact Informatlion

1.

Contact's name and Organization*

2.

Billing address*

3.

email and phone*

4.

Event name, date, start time, location, and approximate length*

Event Name

Event Date

Event start time

Estimated event length

5.

Please enter any information about rehearsals you will have. If you have no rehearsals, leave everything blank.
If there is a rehearsal, fill out appropriate information. Otherwise, leave everything here blank. Please note you have one week maximum for rehearsals, and other events will take precedence over rehearsals. In addition, if you choose to rehearse during the school day, neither the auditorium director nor the stage crew will be available.

Rehearsal Date(s)

Rehearsal(s) start time

Estimated rehearsal length(s)

6.

Please classify your event*

Non-profit event (contract, non-profit proof required)

For profit event (contract required)

7.

Time you would like house doors open (stage crew/manager are not responsible for crowd control or taking tickets/admission).*

8.

Balcony will be open*

Yes NO

9.

Estimated audience size (main floor seats about 900, balcony seats about 300). If uncertain type "unknown."*

Stage set up

10.

We will be using the grand curtain (the one in the very front).*

No

yes, raised, only at beginning

yes, raised at beginning, lowered at end

yes, scissored open at beginning

yes, scissored open at beginning, scissored closed at end

yes, multiple times/styles, please contact

11.

What backdrop will you need?*

Back black (30' of stage depth)

Back sky blue (can show lighting on this)

Midstage black (15' of stage depth,normally used with projection screen)

Front black (10' of stage depth, will hide projection screen)

Other, or multiple. Please contact.

12.

What items will be needed on stage? Choose all that apply*

podium

acoustic shell

choral risers (5 sets of three heights, optional 4th row)

platform risers (up to 12)

music stands (many)

folding chairs (many)

tables (6 or 8 ft)

nothing

Please write how many of each item you need from the list above

13.

Anything else on stage that is not listed. Please include number of that item.

Audio-visual needs

14.

We will need guest wifi access for the event.*

Yes No

15.

Please describe your sound needs. Include how many mics, and of what kind (we have four wireless handheld and/or headset/lapels, and many wired, including up to 6 choir mics and a podium mic). Include whether you need a piano, cd player, hook up for media player, and whether you will need monitors. If you do not need sound reinforcement, please type "We will be bringing in our own sound equipment and operator." If you are unsure, or would like to discuss this, please type "please contact."*

16.

Please describe your lighting needs. If you just want the stage lit in general, write "wash." Otherwise, include any color you would like, or if you would like one or two followspots used (spotlights that are operated by crew members that follow around the performer(s)). If you are unsure or would like multiple lighting events, please type "please contact."*

17.

If you need need to do an A-V presentation, check all that apply.*

screen

projector

PC

Mac

I have a PC I will be bringing

I have a Mac I will be bringing

My presentation will have sound

No A-V presentation

Other, please specify

18.

During my presentation/performance I will want...*

All house lights out during the whole presentation

Partial house lights out during the presentation

No house lights out during the presentation

House lights being on or out will depend on what is happening. We will discuss at a future date.

19.

We have several special effects. Please check all that apply.*

Disco ball

Fog

Black lighting

Strobe lighting

No special effects

Areas outside auditorium

20.

Time you will need custodians to have school open (list times for each day if multiple days).*

21.

Number of tables I will need set up in lobby.*
Select at least 1.

0

please specify number here

22.

Please write here other rooms you would like to have open for use other than the auditorium, and for what purpose. If you need them open during different times please note that at well. Please consult the sample contract (underneath technical and rental documents) for charges that apply. If you do not need any other rooms, type "none."*

Finally...

23.

How would you like to address cell phones, videotaping, etc.?*

Someone from my group will introduce the program and include this.

Please play a pre-recorded message just prior to the performance.

Other, please specify

24.

Please type anything else you feel you need to include as information here. If your event has multiple parts to it, it is assumed you will have a script or program ready for the technical director. If you do, please email that to him in pdf form to [email protected] AT LEAST 48 hrs prior to the event/rehearsal so he can contact you with any questions.

Niles Community Schools
Niles Vikings